Privacy Policy

1. INTRODUCTION

1.1 This policy (the “Privacy Policy”) sets out the privacy and cookies policy of Learnit World Limited (“Learnit”. “We” or “us”). Learnit World Limited’s registered address is 5 Fleet Place, London EC4M 7RD, England.

1.2 Learnit has appointed Charlotte Furniss-Roe as their representative in the EU under Article 27 of the GDPR, registered address 58 Averill Street, London, W6 8EB, United Kingdom. The representative may also be contacted at dataprotection@learnit.world

1.2 This Privacy Policy is designed to assist you in understanding how we collect, disclose, and safeguard various types of information, including the personally identifiable information you provide to us via our Site

1.3 For the purpose of applicable data protection and privacy laws (the “Privacy Laws”), and unless otherwise stated below, Learnit is the data controller in relation to the personal information covered by this Privacy Policy.

1.4 Learnit is committed to protecting the privacy of its customers. The purpose of this Privacy Policy is to describe to you how we will use personal information about you that is submitted to us. If at any time you wish to access, change or delete the personal information we hold about you or opt-out of or change the uses of your personal information, please contact us at dataprotection@learnit.world. You also have a right to raise a complaint with the statutory body which oversees data protection law – www.ico.org.uk/concerns

1.5 Learnit may revise this Privacy Policy at any time by posting an update on its website(s). This Privacy Policy was last updated on 26 July 2018.

2. COLLECTION OF PERSONAL INFORMATION

We collect information directly from you, as well as automatically through your use of our Website and from third parties.

2.1 What personal information do we collect?

The personal information we collect and store may include your name, job title, place of work, e-mail address, postal address, telephone number, social media profile(s) and/or credit/debit card details, work responsibilities and employer’s details. We collect job title and company details through our RFID-enabled badges to help us judge the popularity of different sessions so we can better tailor our content to suit our audience’s needs.

2.2 How do we collect personal information?

Learnit (or third parties acting on Learnit’s behalf) may collect personal information about you in the following ways:

(a) when you join our mailing list

(b) when you submit a form on our website (eg: Applying to speak, apply to sponsor, apply for a startup rate ticket or apply for a media rate ticket and others)

(c) during any transaction with us;

(d) when you enquire about our activities, email, telephone or write to us or otherwise provide us with personal information; and

(e) from other sources, e.g. your company website or Linkedin profile

(f) when you interact with our website data is collected via cookies – please see our cookie policy in section 8 for more information on how we collect and use cookies.

3. LEGITIMATE INTEREST

3.1 Under Article 6.1 of the new (May 2018) data protection law, the GDPR, legitimate interest is a lawful ground for processing personal information provided that: “processing is necessary for…the purposes of the legitimate interests pursued by the controller or by a third party, …except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data”.
This means that:

(a) we must have legitimate interest to process the data;

(b) The data processing must be necessary to this end;

(c) The data processing must not harm the rights and interests of the data subject, ie the person who’s data is being processed.

3.2 Our legitimate interest & neccessity

At Learnit, we want to change the world through improving education globally. To do that we are building a network and community of education professionals from across the globe. This community includes those working in education establishments (eg: schools and universities), government bodies and institutions, technology companies, education companies, charities, startups, not for profits and associate media, consultancy, legal and financial institutions. We have a legitimate interest to grow this network and build a community. Any data processing we currently undertake is necessary to this interest.

3.3 Balancing your rights & interests

For every set of data processed we ensure that we do have this legitimate interest by balancing the rights and interests of the data subject with our reasons for processing the data.

4. USE OF YOUR INFORMATION

Learnit processes personal information for the following purposes:

4.1 Services

To respond to any enquiries you make, provide customer support, facilitate your access to our registration platform, and provide services such as a delegate pass or sponsorship.

4.2 Communications & marketing

To send you news and/or information regarding Learnit and to personalise your interactions with Learnit to ensure you receive the most interesting and relevant communications, and to send you important event information, including but not limited to, speaker announcements, agenda updates and invitations to events held by both Learnit and Learnit’s partners.

In some cases, where prior opt-in is not required, we may send marketing messages to you on the basis of legitimate interest – in this case the interest is direct marketing. If we contact you in this manner, we will inform you directly with relevant information and you will have an opportunity to opt out in every communication, e.g. by clicking on an unsubscribe link in an email. You can also always opt-out by contacting us.

4.3 At events

We may use RFID-enabled badges (which we use to track your location around our event venue so we can better understand your areas of interest). This will track your job title and company.

4.4 Aggregate insights

We use your information to produce aggregate insights that do not identify you. For example, we may use your data to generate statistics about users, their profession or industry and the number of pages served or clicked on.

5. RETENTION OF INFORMATION

We will keep your information for as long as is necessary for us to fulfil the purposes that we describe in this policy. As a general rule, however, we will keep any information you provide via a website form for a maximum of 5 years from the last engagement you had with us.

6. HOW WE SHARE YOUR INFORMATION

We do not sell your data to third parties. We use third party suppliers to carry out some of the processing of personal data on our behalf. Where information is shared with a third party for a legitimate business purpose, Learnit will seek reasonable assurances from that third party that the personal information will be processed for legitimate reasons and appropriately protected. Learnit may share your personal information with other companies or individuals in the following instances:

7.1 Our services

We may share your personal information as necessary to deal with a request, such as to accommodation providers if you have requested accommodation.

7.2 Networking Programmes

Learnit may disclose your data to third parties where it is necessary for the performance of our contract with the data subject. This case applies to the Funding Founders Programme, The Hosted Meetings Programme and our Educator and Government Dinners.

7.3 Delegate App

Learnit publicises names, job titles and company of all attendees via the Learnit app, with the legitimate interest of enabling networking between attendees. An attendee may withdraw their details from the app by contacting dataprotection@learnit.world

7.4 Present third parties

To third parties who will be present at Learnit World events (e.g. selected event sponsors) so that they can better plan their offering for event attendees.
In this case we would share attendee job title and company names. To opt out of this please email dataprotection@learnit.world

7.5 Change in control of sale

If Learnit World is acquired by or merges with another company, your personal information may be passed to the purchasing/merging company amongst the transferred business assets. This will enable your relationship to continue with the relevant business despite the change of ownership. Your personal information may also be passed (on a confidential basis) to companies with whom Learnit is negotiating such a sale/merger as part of the verification exercise carried out on Learnit by the third party.

7.6 Legal Compliance

to such individuals and/or bodies as necessary to ensure Learnit’s compliance with any applicable law, regulation, legal proceeding or governmental request.

7.7 Sharing outside the EEA

Internally, at Learnit we process all of your information within the UK or Switzerland, which are the part of EEA.
In processing your information in accordance with the above, Learnit may (to the extent permitted by the Privacy Laws) send it outside the European Economic Area (“EEA”). Learnit will take all reasonable steps to ensure that in such circumstances your personal information is treated securely and in accordance with this Privacy Policy but your attention is drawn to the fact that the laws of countries outside the EEA may provide lesser protection to your information than Switzerland.

8. Cookie Policy

We also make use of “cookies” on our Site. A cookie is a small piece of data that our Site can send to your browser, which may then be stored on your computer. One of the ways we may use cookies is to identify computers that are being used to make visits to our Site. We also may customize, monitor, or regulate the use of our Site based on information stored in the cookie or host server. In addition, we use session cookies to recognize the user when moving from page to page in our Site. By using our Site, you consent to the use of our cookies.

8.1 Types of Cookies used

Performance Cookies

We utilise other cookies to analyse how our visitors use our websites and to monitor website performance. This allows us to provide a high quality experience by customising our offering and quickly identifying and fixing any issues that arise. For example, we might use performance cookies to keep track of which pages are most popular, which method of linking between pages is most effective, and to determine why some pages are receiving error messages.

We use third party cookies for tracking website performance, specifically Google Analytics – you can find their Privacy Policy here

Functionality Cookies

We use functionality cookies to allow us to remember your preferences. For example, cookies save you the trouble of typing in your username every time you access the site, and recall your preferences, such as which sections of the website you want to see when you log in.

Behaviourally Targeted Advertising Cookies

Learnit and our advertisers sometimes use cookies to serve you with targeted advertisements that we believe are relevant to you and your interests.

We use the following third parties for this – note that each of these companies is a data controller for the data collected via the advertising cookie:
a) Google AdWords – you can find their Privacy Policy here
b) LinkedIn – you can find their Privacy Policy here

8.2 How to opt out of cookies

You also have choices with respect to cookies. By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is set, or to reject all cookies. If you choose to reject all cookies, some parts of our Site may not work properly. To find out more about how to control cookies, please visit this site: https://ico.org.uk/your-data-matters/online/cookies/

9. ACCESS TO INFORMATION

You have the right to request a copy of the information that we hold about you. If you would like a copy of your personal information, please email dataprotection@learnit.world or write to us at the address provided in section 12 of this privacy policy. If we do hold information about you, you can ask us to correct any mistakes or delete the data we hold about you at any time. We will act on any of your request as promptly as possible and within one month of receipt.

10. THIRD PARTY WEBSITES

This Privacy Policy applies only to the information that we collect on our Site and not to any information that we collect through other methods or sources, including sites owned or operated by our affiliates, vendors, or partners. Please note that when you link from our Site to other websites, this Privacy Policy no longer applies.

11. WEBSITE USAGE

You acknowledge that, by accessing or using our Site, you agree to be bound by all of the terms and conditions of use pertaining to our Site and contained in the Terms of Use (available at www.learnit.world/terms), including this Privacy Policy. If you do not agree with this Privacy Policy, please do not access or use our Site.

We reserve the right to change this Privacy Policy at any time. Such changes, modifications, additions, or deletions shall be effective immediately upon posting thereof on our Site. You acknowledge and agree that it is your responsibility to review our Site and this Privacy Policy periodically, and to be aware of any modifications. Your continued use of our Site after such modifications will constitute your: (a) acknowledgment of the modified Privacy Policy; and (b) agreement to abide and be bound by the modified Privacy Policy.

12. HOW TO CONTACT US

If you have any questions or comments about this Privacy Policy, or if you would like us to update certain information you have provided to us or your communication preferences, contact us by emailing us at: dataprotection@learnit.world